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Save the dateNovember 21, 202408:00 - 10:00 (EST) Add to Calendar
Venue Location
Venue Location

Trajectory Event Center

13665 Dulles Technology Dr #150
Herndon, Virginia

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Organizer
Organizer
Organizer: FLEX: Fairfax Loudoun Event Executives
Contact Person: Claire Marble / Phil Rappoport
Event Details
Event Details

At our May 2024 breakfast, we talked about negotiation strategies. In this program, we'll apply those techniques as we discuss real scenarios with negotiating hotel, AV, and F&B contracts. What are examples of language in certain agreements you need to look for and revise or omit? Where are the hidden costs? How do all sides mitigate risk? We'll also touch on avoiding unexpected charges and reaching creative solutions.


Thanks to our sponsors – New York City Tourism + Conventions and Visit Seattle. Be sure to arrive on time to sample some delicious breakfast options provided by Windows Catering.


And, at the convenient Trajectory Event Center, there's free parking.


It's our final breakfast program of the year – sharpen your negotiation skills as you head into 2025!


(Image by Freepik)



Agenda
Agenda
  • 08:00 - 08:30

    Breakfast & Networking

    Breakfast & Networking

    08:30 - 08:50

    Welcome & Introductions

    Welcome & Introductions

    08:50 - 09:00

    Sponsor presentations

    Sponsor presentations

    09:00 - 10:00

    Panel Discussion

    Panel Discussion

Panelists
Panelists
  • McKenna Klapperich (Senior Manager, Events and Exhibits at USGIF | United States Geospatial Intelligence Foundation)

    McKenna Klapperich

    Senior Manager, Events and Exhibits at USGIF | United States Geospatial Intelligence Foundation

  • Mark Hughes (Vice President, Sales at Shepard AV)

    Mark Hughes

    Vice President, Sales at Shepard AV

Sponsors and Partners
Sponsors and Partners
Community
Community

Connect with 91 people attending this event

Tickets
Tickets

Meeting Planner/Organizer (Sold Out)

Registration for meeting planners employed by associations, nonprofits, corporations, government agencies, NGOs, and independent meeting professionals.

Complimentary

Supplier

We welcome individuals and companies who provide goods and services to event organizers. Includes hospitality providers and properties, convention and tourism bureaus, destination management companies, audio/visual and technology providers, photography, exhibition and sponsorship sales, employees of national meeting industry organizations, consultants, speakers, publishing entities, general services contractors, Internet-related services, transportation or freight services, signage/printing companies, premium incentives, and others.

FLEX reserves the right to limit the number of representatives from the same company.

In order to maintain the integrity of a favorable planner-to-supplier ratio, suppliers will be notified if their registrations are approved, and then they may proceed to payment.

$50

Student/Faculty (Sold Out)

Currently attending or teaching at a local college or university, with a program related to hospitality, tourism management, and events.

Complimentary
Successful Summer Camp 2024 - Our 7th Annual Day of Learning, Networking, and Fun!
Successful Summer Camp 2024 - Our 7th Annual Day of Learning, Networking, and Fun!

Our annual summer gathering on July 31 at Lansdowne Resort brought our community together for many thought-provoking sessions, outstanding food, plus activities including golf, morning yoga, and painting for a cause. Literally 100% of our post-event survey respondents said they felt welcomed – a core description of what FLEX is all about!


Did you catch the recap video?


We are grateful to all the panelists and moderators who raised the level of discussion to new heights, and the sponsors and exhibitors who made Summer Camp possible. Special thanks to our programming advisory task force members: Kristin Shoop, Kristie Chang, Renee Shipe, Diane Ramos, Kathryne Gardette, Jane Davis, Rebecca Stannard, Stephen Jackson, Michelle Coombs, Nicole Brophy, and Kim Lysik di Santi.


We're in discussions to pinpoint a date for Summer Camp 2025 - stay tuned!


Check out the paintings created by our community at Summer Camp. They now proudly hang at the Loudoun Free Clinic in Leesburg, which provides free health care to low income residents of Loudoun County.

2025 Dates & Sponsorship Opportunities
2025 Dates & Sponsorship Opportunities

Mark your calendars now for FLEX breakfast programs:


Thursday, January 23

Thursday, March 27

Thursday, May 15

Thursday, September 18

Thursday, November 20


Possible spring or fall social event.


Breakfast Sponsorships, Venue Hosting, and Summer Camp Sponsor/Exhibitor Reserve List: contact Claire Marble at claire.marble@conferencedirect.com.


Dates subject to change. Registration announcements will be sent approximately 4-5 weeks prior. Seating is limited. FLEX members receive priority registration emails. Join FLEX for free.