Registration will close July 30, 2024 at
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Save the dateJuly 31, 202408:00 - 17:00 (EDT) Add to Calendar
Venue Location
Venue Location

Lansdowne Resort

44050 Woodridge Parkway
Leesburg, Virginia

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Organizer
Organizer
Contact Person: Claire Marble / Phil Rappoport
Event Details
Event Details

It's the 7th Annual FLEX SUMMER CAMP!


We return to Lansdowne Resort in Leesburg, VA for a full day of learning, sharing, and networking -- all taking place in a fun and casual environment! Presented by Visit Loudoun, there's nothing like Summer Camp in the DMV. Meeting professionals know where to come to engage in meaningful conversation, exchange best practices, sample delicious food, and take part in activities that free their minds.


We've got a dynamic lineup of topics with panelists who are excited to share their perspectives on the challenges and opportunities ahead.


Lunch Included: Enjoy salads and healthy seasonal specialties prepared by Lansdowne's acclaimed Chef Chris Ferrier.

Dress Code: Summer Casual (relax, be comfy, it's not business casual); prize for best summer outfit!

Complimentary Parking

Raffles: Planners, bring your business cards to increase your chances of winning.


Special Activities This Year, requested by campers!

  • Start the day with Morning Yoga right outside the event space
  • Headshot station: professional headshots in the morning (pack a blazer if you'd like)
  • Group paint 'n sip activity led by Pinot's Palette. No artistic experience necessary, and hey, you're supposed to sip while you paint. FLEX campers will assemble some of their paintings into a large "wall puzzle" design which will be given to the Loudoun Free Clinic along with a monetary donation by FLEX. (Limited to 25 campers. FLEX will contact registrants in advance to sign up for the painting activity.)
  • End the day with refreshments


Lansdowne Resort is conveniently located near Route 7 and just minutes from the Dulles Toll Road and Dulles International Airport. Get directions here.


What is FLEX? FLEX is an active, popular group of savvy meeting/event/hospitality professionals which originated in the 1990s! It's a true community that is supportive of each person's knowledge and experiences. Our comfortable, welcoming vibe is second to none. Four to five breakfast educational programs per year, complimentary to planners. Free membership – it's easy to join. Members receive the first invitations for all events. (Restrictions apply for certain events and space may be limited. Joining FLEX does not constitute a registration for this event.)

Agenda
Agenda

Tuesday, July 30 Golf Outing

Planners play free - Separate registration required (not included in Camp registration). Limited slots.

Tee Off Starts 3:00 PM

Happy Hour 5:30 - 7:30 PM (non-golfing planners are welcome; advanced registration required)

Sign Up Here for Golf/Happy Hour or Happy Hour only.


Wednesday, July 31 Summer Camp At - a - Glance

7:45 AM - 8:30 AM   Morning Yoga (Approximate time) led by Lansdowne staff. We'll meet on the terrace outside of the event space. Restroom nearby for changing or locker room access available in the Club.

8:00 AM - 11:30 AM    Registration Desk Open (Prefunction)

8:15 AM - 9:00 AM      Coffee/Tea + Pastries (Prefunction)

8:15 AM - 9:00 AM   Headshot Station (Prefunction)

9:00 AM - 9:25 AM      General Session: "Morning Assembly" Icebreaker led by FLEX camp counselors (Ballroom AB)

9:30 AM - 10:30 AM    General Session: State of the Industry (Ballroom AB)

Break

10:45 AM - 11:30 AM   Breakout Sessions (Ballrooms AB, C, D)

Break

11:45 AM - 12:30 PM   Breakout Sessions (Ballrooms AB, C, D)

12:30 PM - 1:30 PM   Lunch on the Terrace

Break

1:45 PM - 2:15 PM General Session: "Campfire Roundtables" (Quick Deep Dive Conversations)(Ballroom AB)

Break

2:30 PM - 3:15 PM    Breakout Sessions  (Ballrooms AB, C, D)

Break

3:15 PM - 5:30 PM    Refreshments & Recreation, featuring our "Arts & Crafts" Paint 'N Sip Activity (Terrace)

Agenda subject to change


Detailed Agenda

  • 07:45 - 08:30

    Morning Yoga (Approximate time)

    Morning Yoga (Approximate time)

    Let's Stretch!
    Led by Lansdowne staff. We'll meet on the terrace outside of the event space. Restroom nearby for changing or locker room access available in the Club. Namaste!

    08:00 - 08:15

    Registration Desk Open / Exhibitor Setup

    Registration Desk Open / Exhibitor Setup

    Getting Ready
    Pre-function

    08:15 - 09:00

    Coffee / Pastries

    Coffee / Pastries

    Getting Ready
    Pre-function - find a Camp Buddy for the day!

    08:00 - 11:45

    Registration Desk Open

    Registration Desk Open

    Registration
    Pick up your badge and lanyard, sponsored by Visit Reno/Tahoe.

    09:00 - 09:25

    Icebreaker

    Icebreaker

    Welcome and Introductions
    Ballroom AB
    "Here's What I Know, Here's What I Need" led by Nicole Brophy, Kristin Shoop, and Michelle Coombs.

    09:25 - 09:45

    Camp Roll Call!

    Camp Roll Call!

    Welcome and Introductions
    Ballroom AB
    Co-Organizers Claire Marble of Conference Direct and Phil Rappoport of Virlybird lay out today's agenda.

    Presenting Sponsor Ann Hayes of Visit Loudoun showcases what makes Loudoun special.

    09:45 - 10:30

    State of the Industry

    10:30 - 10:45

    Morning Break, sponsored by New Orleans & Company.

    Morning Break, sponsored by New Orleans & Company.

    Break - Pre-function
    Grab another coffee or tea, plus some special morning treats.

    10:45 - 11:30

    Event Intelligence

    Event Intelligence

    Morning Breakout Session 1 - Ballroom AB
    Ballroom AB Theme designed by Prestige AV & Creative Services
    This breakout room is sponsored by Prestige AV and Creative Services.

    10:45 - 11:30

    Navigating the Complex Interplay of Laws and Politics: Strategies for Event Planners

    Navigating the Complex Interplay of Laws and Politics: Strategies for Event Planners

    Morning Breakout Session 1 - Ballroom C
    Join our panel of experts as they explore the critical legal and political considerations that shape event planning in today's dynamic landscape. Gain insights to make informed decisions on staying or relocating your events, ensuring success in any environment.

    This breakout room is sponsored by Visit Anaheim.

    10:45 - 11:30

    What's New in Meetings Technology

    What's New in Meetings Technology

    Morning Breakout Session 1 - Ballroom D
    Organizers want to implement great technology, but are they taking advantage of the technology they purchase? Are they asking the right questions? We talk to some experts and we open the discussion to the community.

    This breakout room is sponsored by Visit Anaheim.

    11:30 - 11:45

    Mid-Morning Break, sponsored by New Orleans & Company.

    Mid-Morning Break, sponsored by New Orleans & Company.

    Break - Pre-function

    11:45 - 12:30

    AI for Event Planners 101

    AI for Event Planners 101

    Morning Breakout Session 2 - Ballroom AB
    Discover how AI can revolutionize your event planning. This session will equip you with a fundamental understanding of AI tools and their practical applications, empowering you to leverage cutting-edge technology for more efficient event management.

    This session will cover the following topics:
    > Base level knowledge of how AI works
    > Connor will provide one platform as an example showcase
    > Industry Examples of how to use AI - writing session descriptions, registration...
    Discover how AI can revolutionize your event planning. This session will equip you with a fundamental understanding of AI tools and their practical applications, empowering you to leverage cutting-edge technology for more efficient event management.

    This session will cover the following topics:
    > Base level knowledge of how AI works
    > Connor will provide one platform as an example showcase
    > Industry Examples of how to use AI - writing session descriptions, registration platforms
    > Overview of some tools that we're using that have AI built into them - Cvent, Google, Amazon Reviews, etc.

    This breakout room is sponsored by Prestige AV and Creative Services.
    view more

    11:45 - 12:30

    Beyond Being Flexible – Solving Tough Planning Challenges

    Beyond Being Flexible – Solving Tough Planning Challenges

    Morning Breakout Session - Ballroom D
    You’ve come to expect the unexpected and yet “old reliable” becomes more like old and unreliable! This meetings environment has everyone working to be flexible, but you can only bend so far. Hear from planners & partners tackling challenges from budgets, staffing, vendor management and more.

    This breakout room is sponsored by Destination Cleveland.

    11:45 - 12:30

    Personal Branding: Succeed in Raising Your Profile

    12:30 - 13:30

    Lunch, sponsored by Experience Grand Rapids

    Lunch, sponsored by Experience Grand Rapids

    Lunch on the Terrace overlooking the golf course
    Enjoy a healthy but sumptuous buffet prepared by renowned Chef Chris Ferrier and his staff.

    13:30 - 13:45

    Afternoon Break

    Afternoon Break

    Break - Pre-function

    13:45 - 14:15

    "Campfire Roundtables": Quick Deep Dives

    "Campfire Roundtables": Quick Deep Dives

    Afternoon General Session - Ballroom AB
    Pop into a 15-minute table discussion on a topic that's important to you, then rotate to another table.

    Among our table leaders:
    Claire Marble, Conference Direct
    Michael Hoffman, Gather Voices
    Beth Surmont, 360 Live Media
    Connie Samuels, NAPEO
    Brian Monahan, Prestige AV
    Karlyn Ankrom, Oh Snap!
    Stephen Jackson, Visit Raleigh

    14:30 - 15:15

    Creating Welcoming Events: Initiatives, Activations and Environments that Delight and Engage Attendees

    Creating Welcoming Events: Initiatives, Activations and Environments that Delight and Engage Attendees

    Afternoon Breakout Session - Ballroom AB
    This breakout room is sponsored by Prestige AV and Creative Services.

    14:30 - 15:15

    AI for Event Planners 201

    AI for Event Planners 201

    Afternoon Breakout Session - Ballroom C
    Unravel the Mysteries of AI and unlock the power and pitfalls for event planners. Dive into the rapidly evolving world of AI from must-have tools to cautionary tales, this session explores the current capabilities and limitations of AI. This session will equip you with the insights to harness AI's potential while navigating its challenges.

    This session will cover the following topics:
    > Comparison of the top 2-3 platforms being used for AI
    - Not only their benefits bu...
    Unravel the Mysteries of AI and unlock the power and pitfalls for event planners. Dive into the rapidly evolving world of AI from must-have tools to cautionary tales, this session explores the current capabilities and limitations of AI. This session will equip you with the insights to harness AI's potential while navigating its challenges.

    This session will cover the following topics:
    > Comparison of the top 2-3 platforms being used for AI
    - Not only their benefits but their shortcomings
    > Describe unsafe AI practices
    > The future of AI and where it's going
    > Industry Use Cases

    This breakout room is sponsored by Visit Anaheim.
    view more

    14:30 - 15:15

    Designing for Synthesis

    Designing for Synthesis

    Afternoon Breakout Session 1 - Ballroom D
    In our current models, events are designed for consumption. We tend to squeeze as much content as we can into the schedule, leaving attendees feeling overwhelmed and exhausted. They are inspired with ideas but frustrated at how to connect the dots and bring them forward.

    What would it mean to design for synthesis? To shift from the all-you-can-eat buffet to a meaningful and intentional menu of content that includes hands-on application, collaborative conversations, and time to absorb ...
    In our current models, events are designed for consumption. We tend to squeeze as much content as we can into the schedule, leaving attendees feeling overwhelmed and exhausted. They are inspired with ideas but frustrated at how to connect the dots and bring them forward.

    What would it mean to design for synthesis? To shift from the all-you-can-eat buffet to a meaningful and intentional menu of content that includes hands-on application, collaborative conversations, and time to absorb and reflect. With small shifts to our approach, we can create space for our audiences to translate ideas into knowledge and wish lists into action plans.

    This session will be rooted in the foundational principles of adult learning, and bring the concepts to life through a scenario activity where you will redesign a schedule as well as explore formats for stickier and more engaging events.

    This breakout room is sponsored by Destination Cleveland.
    view more

    15:15 - 16:45

    Paint 'n Sip, Paddle, and Refreshments, sponsored by CVBReps; optional Lansdowne site tours

    Paint 'n Sip, Paddle, and Refreshments, sponsored by CVBReps; optional Lansdowne site tours

    Painting, Playing & Partying - Outdoor Terrace
    Painting fun returns! Channel your inner artist during a fun painting activity led by Robyn McClure and artists from Pinot's Palette. We'll assemble a wall puzzle and donate it to Loudoun Free Clinic.

    Optional: Head to the courts! Pick up a pickleball paddle or tennis racket and get in a game.

    Refreshments will be served on the Terrace outside the conference space.
Speakers/Panelists (Partial List)
Speakers/Panelists (Partial List)
  • Beth Surmont (Vice President of Business Event Strategy & Design at 360 Live Media)

    Beth Surmont

    Vice President of Business Event Strategy & Design at 360 Live Media

  • William F. Reed, FASAE, CAE (Chief Event Strategy Officer at The American Society of Hematology)

    William F. Reed, FASAE, CAE

    Chief Event Strategy Officer at The American Society of Hematology

  • Conor Sibley (Chief Technology Officer at Higher Logic)

    Conor Sibley

    Chief Technology Officer at Higher Logic

  • Johnnie White (CEO of American Association of Clinical Endocrinology (AACE))

    Johnnie White

    CEO of American Association of Clinical Endocrinology (AACE)

  • Rebecca Ramsey (Director of Business Development at Projection)

    Rebecca Ramsey

    Director of Business Development at Projection

  • Michael Hoffman (CEO of Gather Voices)

    Michael Hoffman

    CEO of Gather Voices

  • Sandy Yi-Davis, MBA CMP DES (Founder/Chief Meeting Strategist of Strategic Meeting International)

    Sandy Yi-Davis, MBA CMP DES

    Founder/Chief Meeting Strategist of Strategic Meeting International

  • Diane Ramos, CMP, DES (Principal at DMR Event Strategy & Management)

    Diane Ramos, CMP, DES

    Principal at DMR Event Strategy & Management

  • Tony Scurry (Chief Events Officer | Event Curator at 7 Pointe Planning Incorporated)

    Tony Scurry

    Chief Events Officer | Event Curator at 7 Pointe Planning Incorporated

  • Marshall Nayer (Deputy Director of Meetings at The American Society of Hematology)

    Marshall Nayer

    Deputy Director of Meetings at The American Society of Hematology

  • Tiffany Melton (Vice President, Strategic Meetings Management at SPARGO, Inc.)

    Tiffany Melton

    Vice President, Strategic Meetings Management at SPARGO, Inc.

  • John Boyle (Director of Conferences and Events at International Association of Fire Chiefs)

    John Boyle

    Director of Conferences and Events at International Association of Fire Chiefs

  • Bianca DeStout (National Sales Manager at Caesars Entertainment)

    Bianca DeStout

    National Sales Manager at Caesars Entertainment

  • Robin Troutman (Deputy Director of National Association of Councils on Developmental Disabilities)

    Robin Troutman

    Deputy Director of National Association of Councils on Developmental Disabilities

  • Zach Gossin (Vice President of Revenue and Sales at Resiada (Streampoint))

    Zach Gossin

    Vice President of Revenue and Sales at Resiada (Streampoint)

  • Karlyn Ankrom (Founder & Lead Strategist of Oh Snap! Social)

    Karlyn Ankrom

    Founder & Lead Strategist of Oh Snap! Social

  • Brian Monahan (VP of Sales and Business Development at Prestige AV & Creative Services)

    Brian Monahan

    VP of Sales and Business Development at Prestige AV & Creative Services

  • Mary Gallagher (VP, Convention Sales at Los Angeles Tourism)

    Mary Gallagher

    VP, Convention Sales at Los Angeles Tourism

  • Duane Gibson (Owner | Social Media Awareness Officer at Spelled With U)

    Duane Gibson

    Owner | Social Media Awareness Officer at Spelled With U

  • Kristin Shoop (Events & Professional Development Manager at ACES: The Society for Editing)

    Kristin Shoop

    Events & Professional Development Manager at ACES: The Society for Editing

  • Kim Lysik Di Santi (Marketing Manager at SpeedPro Northern Virginia)

    Kim Lysik Di Santi

    Marketing Manager at SpeedPro Northern Virginia

  • Jennifer Andos (Owner/Creative Director of Paperfish Creative LLC)

    Jennifer Andos

    Owner/Creative Director of Paperfish Creative LLC

  • Robyn McClure (Chief Fun Officer at Pinot's Palette)

    Robyn McClure

    Chief Fun Officer at Pinot's Palette

  • Connie Samuels (Director, Events & Education of National Association of Professional Employer Organizations (NAPEO))

    Connie Samuels

    Director, Events & Education of National Association of Professional Employer Organizations (NAPEO)

  • Cynthia Lavery (Vice President, National Sales at CSI DMC)

    Cynthia Lavery

    Vice President, National Sales at CSI DMC

  • Robert Smith (Director of Meetings at American Educational Research Association)

    Robert Smith

    Director of Meetings at American Educational Research Association

Sponsors and Partners
Sponsors and Partners
Exhibitors
Exhibitors

Exhibitors

  • ALHI

  • CSI DMC

  • CVBReps

  • Destination Toronto

  • Experience Grand Rapids

  • Freeman

  • Los Angeles Tourism & Convention Board

  • Loudoun Free Clinic

  • New York City Tourism + Conventions

  • Pinot’s Palette

  • San Francisco Travel

  • The San Francisco Peninsula

  • SpeedPro Northern Virginia

  • Visit Anaheim

  • Visit Baltimore

  • Visit Fairfax

  • Visit Greenville

  • Visit KC

  • Visit Lauderdale

  • Visit Loudoun

  • Visit Norfolk

  • Visit Seattle

  • Visit Salt Lake

Community
Community

Connect with 95 people attending this event

Tickets
Tickets

Planner Registration

Registration for entire day's program, including education, lunch and activities. For meeting planners employed by associations, nonprofits, and corporations as well as independent meeting planners. Excludes suppliers: individuals and companies who provide services for purchase by meeting/event organizers. Early Bird rate through July 24; rate increases to $50 beginning July 25. No onsite registration permitted.

Early Bird Price $35

Supplier Registration (Waitlist)

Limited number of tickets available; one person per company. Registration for entire day's program, including education, lunch and activities. For companies and individuals who provide goods and services for purchase by event organizers. Includes hospitality and tourism companies and properties, audio/visual and technology providers, destination management companies, exhibition and sponsorship sales, consultants, employees of national meeting industry organizations, and others who do not specifically organize events. Suppliers whose registrations are approved are sent a link for payment. No onsite registration permitted.

$375